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IRM UK | Working with Business Processes: Process Change in Agile Timeframes
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This workshop.... covers practical techniques and a repeatable methodology that maximises stakeholder engagement and commitment while achieving results in today’s demanding timeframes.

6/18/2018 to 6/19/2018
When: 18 - 19 June 2018
Monday and Tuesday
Where: etc.venues Marble Arch
Garfield House,
86 Edgware Rd,
London W2 2EA
United Kingdom
Presenter: Alec Sharp
Contact: +44 (0)20 8866 8366

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   IRM UK   

Working with Business Processes:
Process Change in Agile Timeframes


Use code AEA10 to receive 10% AEA member discount when registering!!

Register On-line:
18 - 19 June 2018, London

Workshop Fee 
£1,245 + VAT (£249) = £1,494

Overview

Business processes matter, because business processes are how an enterprise delivers value, whether externally or internally. Understanding how to work with business processes is therefore seen as a vital skill for a wide range of business and IT professionals – business and process analysts/architects, functional area managers, and even corporate executives. Too often, though, the available courses and literature either float around in generalities and familiar case studies, or descend rapidly into technical details, arcane theories, or incomprehensible models. This workshop is different – it covers practical techniques and a repeatable methodology that maximises stakeholder engagement and commitment while achieving results in today’s demanding timeframes.

Delegates will first learn exactly what a “business process” is, and techniques to effectively convey the concept to others. The key factors to consider when working with processes and how to avoid the most common pitfalls are also introduced. On this foundation, the course then shows how to discover and scope a business process, clarify its context, assess it and establish improvement objectives, apply various approaches for modelling it to an appropriate level of detail, re-assess it in light of findings from modelling, and employ a structured approach to designing a new process. A modular, “feature-based” approach to process design is described that delivers significant change in Agile timeframes, often in as little as a few days.

Everything is backed up with real-world examples, repeatable guidelines, workshop exercises, and group discussions. Professionals around the world have benefited from this workshop and the methods it provides.


Learning Objectives

  • Identify a “true” business process, and specify its boundaries and goals
  • Describe the key factors that differentiate process and functional approaches
  • Employ a variety of techniques to keep stakeholders involved, and promote “process orientation”
  • Establish the scope, issues, and goals for a business process
  • Model process workflow at progressive levels of detail using Swimlane Diagrams
  • Stop process modeling at the appropriate point, and move on to other techniques or phases
  • Conduct a structured assessment of a business process
  • Transition to the design of a new process while avoiding common (and serious!) pitfalls

Course Outline

Business Processes – What They Are, and How to Discover Them

  • Variations on what is meant by “process”
  • Guidelines for well-formed processes and business processes
  • Impacts of incorrectly identifying business processes
  • Example – using this method in identifying “true” business processes
  • Summary – six rules for business processes

Working with Business Processes – Frameworks, Difficulties, and Methods

  • Reconciling the two – philosophies and methods for helping functions and processes get along
  • Impact of business processes for application and process architects
  • Introduction to process modeling techniques – decomposition, flow, and other techniques
  • Progressive detail – working through the scope, concept, and specification levels
  • Understanding the six enablers of a business process – a critical framework
  • Methodology overview – a three-phase approach to completing a process-oriented project

Discovering your Enterprise’s Business Processes

  • Depicting “process areas” with an “overall process map” or “process landscape”
  • Using “off the shelf” frameworks
  • Contrasting top-down and bottom-up methods for process discovery
  • When to use one-on-one interviews, when to use group sessions
  • Beginning your analysis by clarifying terminology – a structured approach
  • Process patterns and inter-process relationships that will emerge
  • Case study: hands-on practice with process discovery, team work and group debrief

Framing the Process – Determining Scope, Issues, and Goals

  • Separating the “what” from the “who and how”
  • Defining “what” (the essence) and “who and how” (the current implementation)
  • Case study – defining process scope
  • Initial assessment of the “as-is” process and goal-setting for the “to-be” process
  • Clarifying strategic direction – the process “differentiator”
  • Issues and opportunities in applying the differentiator framework to a business process
  • Case study – process assessment, goals, and differentiator

Workflow Models – the Essentials

  • The philosophy behind workflow models (“swimlane diagrams”) – why we really do it
  • The three most common errors in workflow modeling, and three keys to success
  • Real examples of effective and ineffective process flow models
  • Getting started – three questions to drive your initial swimlane diagram
  • The three questions in practice – a real example
  • Knowing when to stop – controlling the detail of your models
  • Real example – what happens when detail gets out of control
  • Three levels of workflow model (“handoff,” “service,” and “task”) with examples and guidelines
  • A warning sign that you’ve crossed the line and aren’t modeling workflow anymore
  • Making the transition to use cases, procedures, work instructions, and other job aids

Workflow Models – the Finer Points

  • Guidelines for actors – who or what can or cannot be an actor on a swimlane diagram
  • Special cases – depicting systems or machines, holding areas, and other processes as actors
  • Guidelines for steps – naming, multi-actor, and sequential, parallel, and collaborative steps
  • A translation guide – correcting unclear or misleading step names
  • Guidelines for flow – what that arrow really means, common errors, parallel vs. exclusive flows
  • Ensuring clarity with parallel vs. collaborative steps
  • Additional symbols, keeping it simple, transition to BPMN

Techniques for Facilitating an as-is Workflow Modeling Session

  • A reminder – why we really model the as-is process (to enable a holistic, fact-based assessment)
  • The basics – participants, resources, and tools
  • Facilitated session ground rules – specifics for “process” sessions
  • How to actually finish a flow diagram – one process, case, scenario, and path at a time
  • Recap – the three questions to drive your initial “handoff level” workflow model
  • Case study – hands on practice with developing the initial workflow model
  • Five more questions to validate and extend the initial model
  • Case study – hands on practice with refining the initial workflow model

Transition to Process Design

  • Three common redesign problems, three techniques to avoid them
  • (1) Enabler-based assessment of the as-is process – a proven framework and its role in redesign
  • A decision point – five options for going forward
  • (2) Challenging process assumptions – a practical technique for generating creative improvements
  • (3) Uncovering unanticipated consequences – an enabler-based assessment of characteristics
  • Finalising to-be process characteristics in a “process requirements document”
  • Case study – assessing the as-is and characterizing the to-be process
  • The to-be workflow – from characteristics to workflow model
  • A reminder – factors to make the new process sustainable

Who It's For

Business Analysts who are responsible for requirements specification or are involved in business process re-design or improvement

Business and Process Architects responsible for establishing frameworks and direction for enterprise processes

Business Managers and Content Experts who will participate in process re-design or process-oriented application development efforts.

Speaker

ALEC SHARP
Sr. Consultant, Clariteq Systems Consulting

Alec Sharp, a senior consultant with Clariteq Systems Consulting, has deep expertise in a rare combination of fields – business process analysis and redesign, strategy development, application requirements specification, and data modelling. His 35 years of hands-on consulting experience, practical approaches, and global reputation in model-driven methods have made him a sought-after resource in locations as diverse as Ireland, Illinois, and India.

He is also a popular conference speaker, mixing content and insight with irreverence and humor. Among his many top-rated presentations are “The Lost Art of Conceptual Modeling,” “Modelling Failure,” “Getting Traction for ‘Process’ – What the Experts Forget,” and “Mind the Gap! – Integrating Process, Data, and Requirements Modeling.”

Alec wrote the book on business process modeling – he is the author of “Workflow Modeling: Tools for Process Improvement and Application Development – second edition.” Popular with process improvement professionals, business analysts, and consultants, it is consistently a top-selling title on business process modeling, and is widely used as an MBA textbook. The completely rewritten second edition was published in 2009, and has a “5 star” Amazon.com rating. Alec was also the sole recipient of DAMA’s 2010 Professional Achievement Award, a global award for contributions to the Data Management field.

Alec’s popular workshops on Working With Business Processes, Data Modeling (introductory and advanced,) Requirements Modeling (with Use Cases and Business Services,) and Essentials of Facilitation and are conducted at many of the world’s best-known organizations. His classes are practical, energetic, and fun, with a most common participant comment being “best course I’ve ever taken.”

Workshop Fee
£1,245 + VAT (£249) = £1,494

Register On-line:
18 - 19 June 2018, London

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